Archipelago Website Quote --- Nov 2025 # **Objective** Rebuild the Archipelago website so that it matches the newest design concepts and is easy to use and secure in the backend. # **Scope** ### Website Design The design has already been provided. To make most efficient use of budget, we will use the mockups provided to build out the entire site. The final design should be close to the mockups, but does not have to match exactly. Differences will not be significant, but will generally be for responsive design compatibility and easy of management in the backend. The mockups are here: [https://drive.google.com/file/d/1wYhuDb6hE\_U-wyjUoex1-y1PoxdlvlbD/view?usp=drive\_link](https://drive.google.com/file/d/1wYhuDb6hE_U-wyjUoex1-y1PoxdlvlbD/view?usp=drive_link) ### Template Creation #### ***Basic Template Creation*** This includes the creation of all the basic template elements such as: * Header, footer, and other template areas * Menus * Consistent colour pallet, typography settings, etc * Setup of necessary UI blocks and layouts which will be used around the site The template will: - [ ] Have a clean SEO friendly structure - [ ] Use the most current WordPress with Gutenberg Editor and modern premium theme framework with an unlimited lifetime premium licence - [ ] Fully Responsive design (will display nicely on all common device screen sizes) - [ ] Be compatible with most plugins and additional frameworks that you may want to add in the future - [ ] Have a backend that focus on user-friendly content management, easily accessible to an average user with little significant technical skills or knowledge of coding languages - [ ] Not contain any hard coded content - [ ] Have templates ready for various content types #### ***Baseline Structural SEO*** The new site will conform to all main technical SEO best practices including - [ ] Proper heading for all pages and post types will conform to SEO - [ ] Basic schema for webpages, etc - [ ] General technical accessibility best practices - [ ] Clean XML sitemap - [ ] Block “thin” pages from search engines #### ***Standard Page Creation*** We will manage the creation of all the pages on the new site within the given template. Most will be simple images \+ text, with some exceptions that require more complex page sections and UI elements. - [ ] About 15 general pages such as “about us”, “contact”, etc - [ ] 7 Service pages. Note we will make these normal pages instead of a post type as they do not require special filtering or indexing. - [ ] 7 Special pages with more custom layout and / or dynamic elements will include - [ ] Home - [ ] Reports and Writings: match new filterable layout from mockups - [ ] Products Page: similar flow to current page but will use grids of products instead of sliders and generally match mockups - [ ] Careers Page: pull in dynamic career postings - [ ] Team Page: popup profile pages similar to current site but matching new design - [ ] Press Releases: will show filtered posts (press release category) similar to existing site but with matching design - [ ] Contact Page: We will do something similar to the existing site but will improve on it and make the design match - [ ] 6 unlisted or private pages (no special design attention, just migrate) #### ***Post Structure and Setup*** “Posts” refer to types of content that general have an index page and multiple individual instances (the “posts”) of that type of content. A Blog or Portfolio are examples. - [ ] Setup of Index and individual templates for up to 3 post types, including necessary properties of each “post” such as thumbnail images, categorization/tagging, short summary/except, etc. - [ ] Ensure posts that exist on old version of site are migrated and work properly in the new site - [ ] Post Types - [ ] Posts (News, Press releases, etc) - [ ] Products - [ ] Career postings - [ ] Team members - [ ] Locations (to power the contact page feature) ### ### Content Entry / Creation We will transfer all existing content or fill in minor bits of content where needed. Any significant changes or new content can be written and published by you before launching. ### Launch We will handle the launch of the site, including running through a launch checklist to ensure everything is working and SEO friendly. ## **Hosting & Maintenance Options** Unless you are unhappy with your current hosting, we can just keep the site hosted where it is. Ongoing support can be provided as needed via hourly blocks. # **Cost** * Website Creation: **$5400 (50% deposit \+ 50% paid on completion)** # **Timelines** ### Start Date We are currently available to officially start this project in our next available project intake date, which is **Jan 1, 2026**. **This start date is pending availability at the time of acceptance and prompt attention to a 50% deposit invoice.** Please note that our capacity is currently limited and we may need to prioritize projects in the order that they were approved. This changes daily so our available start dates are subject to frequent change. Alternatively, if we receive approval and are able to start earlier, we will try our best to work ahead of schedule (also depending on your availability) ### Completion Time We expect to be able to complete the project within **5 Weeks from the start date.** # **Additional Terms** The following are our standard terms for website projects and may not all be applicable to this specific project. **Scope Confirmation.** The proposed approach and costs are preliminary and subject to adjustment should the scope change. **Scope Changes.** We understand that it is often impossible to foresee and confirm every detail related to scope so we expect that there may be some small changes as we move forward. However, if there are changes that significantly impact the amount of work required, we may need to compensate by limiting scope in other areas or adjusting the quote. We will discuss the options if this comes up. **Start Dates.** We aim to start work as soon as possible, but for consistent planning we generally officially start new projects on the 1st and 15th of the month and require your clear approval at least 1 week prior to the official start date. Any deposits must be paid before the target start date to avoid the potential need to push the start into the next available start date. **Deposit and Payments.** Official work on the project will not begin until the initial deposit payment is received. The final invoice will be issued at time of material completion of the website. **Material Completion.** If the majority of the website is completed but awaiting content or other final detail, the site will be considered completed and will be launched as soon as we receive the final details required to do so. **Delays**. If the project is on hold for a lengthy period due to client-side factors, there may be restart fees. **Content Freeze.** In cases where we are migrating content from an existing website to another, we ask that clients let us know if they are concurrently updating content on their live site while we are building the new site so we can make appropriate plans to sync the content on launch. By default, we assume that there is no need to sync content before launch unless this issue specifically comes up during the staging process. There may be extra fees related to syncing content after the new site is launched. **Content.** While we will advise on best practices for conversion, you are responsible for writing all original content and providing suitable images except in areas specifically written into the scope. Where it’s reasonable to do so, we will gather content from your existing websites. In places where new content is required, we will insert placeholder content which can be easily replaced by you or by us through a single comprehensive content document. **Training.** We will provide basic guidance on features with the scope of this project so that you will be able to manage the day-to-day functionality. Full training in advanced WordPress features or template design is not included. **Launch.** We will handle the launch of everything we’ve built. If launching features on your current website host, we may need access to your website’s cPanel or FTP access. **Support.** We will include support for bugs or content management training related to features developed in the scope of this project for a period of 30 days after material completion. Changes or new features that were not outlined in the original scope can be done as part of a future engagement or maintenance package. **Future Maintenance.** We build our sites so that they can be completely maintained by the site owner. However, we can provide ongoing services which include basic web maintenance, or we can offer small maintenance packages.